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is the responsibility of the Management Committee to ensure that: a) All decisions are made by vote, with a two-thirds majority required based on the presence of a quorum; and b) Interested board members must not vote on matters affecting their own interests. 4.3 It is the responsibility of the Management Committee to: a) Only decide to hire or contract with any vendor if they are the best qualified individuals available, and willing to provide the goods or services needed at the best price. The Management Committee%u2019s decision shall not be influenced in any way by the fact that a Management Committee member has an interest in the contract. b) Record in the minutes of the Management Committee Meeting the potential conflict of interest, and the use of the procedures and criteria of this policy. 4.4It is the sole responsibility of any member of the Charity to report any possible real, potential or perceived conflict of interest. If it is an oversight of the Charity, the member shall promptly inform the Charity that he has been put in such a position of conflict of interest. 4.5 No member of the Charity shall derive any personal profit or gain, directly or indirectly, by reason of his or her participation with the Charity. Each individual shall disclose to the Charity any personal interest which he or she may have in any matter pending before the organisation and shall refrain from participation in any decision on such matter. 4.6 Any member of the Charity or of a client organisation or vendor of the Charity shall identify his or her affiliation with such agency or agencies; further, he shall not participate in the decision affecting that agency. 4.7Any member of the Charity or its Consultants / Business Partners shall refrain from obtaining any list of clients for personal or private solicitation purposes at any time during the term of their affiliation. 4.8 Any member who is also a user of the Charity%u2019s services, or the carer of someone who uses the charity%u2019s services shall not be involved in decisions that directly affect the service received by the person he / she cares for. He / She shall declare his / her interest at the earliest opportunity and withdraw from any subsequent discussion. The same applies if the conflict concerns any other reason(s). 4.9 A member of the Charity may, however, participate in discussions from which he / she may indirectly benefit, for example where the benefits are universal to all users. Governance Report39 25TH ANNUAL REPORT | 2023 - 2024